- Carry out regular safety inspections of all subcontractor work areas.
- Track key performance indicators including incidents, near misses, and compliance.
- Discuss subcontractor safety performance at weekly progress meetings.
- Provide support and improvement plans for underperforming subcontractors first.
- Recognise and reward subcontractors who consistently achieve good safety standards.
- Audit subcontractor RAMS compliance, permit adherence, and training records.
- Record all monitoring findings and share them with the subcontractor management.
- Escalate persistent non-compliance through the contractual enforcement process.
- Compare performance across subcontractors to identify best practice for sharing.
- Brief subcontractors on the monitoring programme and performance expectations at induction.
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- DON'T assume subcontractors will maintain standards without ongoing monitoring.
- DON'T use monitoring solely as a punishment tool; support improvement first.
- DON'T ignore declining subcontractor performance hoping it will improve on its own.
- DON'T limit monitoring to paperwork checks; observe actual work practices on site.
- DON'T collect performance data without analysing trends and acting on findings.
- DON'T apply monitoring inconsistently across different subcontractors on the project.
- DON'T only focus on negative findings; recognise and share good practice too.
- DON'T delay escalation when a subcontractor repeatedly fails to address findings.
- DON'T treat the monitoring programme as a tick-box exercise for the safety file.
- DON'T forget to monitor your own directly employed teams to the same standard.
See also: Subcontractor Safety Management | Subcontractor RAMS Review
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