PTW/General/TBT-PTW-013

Permit Audit and Compliance

Permit to Work › General › Permit Audit and Compliance

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Permit audits verify that the permit to work system is being applied correctly across the site.
Audits check that permits are issued, accepted, displayed, cross-referenced, and closed out properly.
Common audit findings include expired permits still in use, missing signatures, and incomplete conditions.
A well-audited permit system provides evidence of legal compliance during HSE inspections.
Permits that are not displayed at the point of work cannot be seen by the workers they protect.
Cross-referencing between permits prevents conflicting activities such as hot works near confined space entry.
Close-out procedures ensure the work is complete, the area is safe, and the permit is formally ended.
Permit registers should track all active, suspended, and closed permits for accountability.
Regular audits identify training needs for permit issuers and acceptors.
The permit system is only as strong as the discipline of the people using it every day.

System integrity	An unaudited permit system deteriorates quickly — shortcuts and non-compliance creep in without oversight.
Legal evidence	Audit records demonstrate to regulators that the permit system is actively managed and enforced.
Prevent incidents	Permit failures including expired permits and missing cross-references are direct causes of serious incidents.

Don't

Schedule regular permit audits at least weekly on sites with active permit systems
Check that permits are current, signed, displayed, and conditions are being followed
Verify cross-referencing between simultaneous permits covering the same area
Confirm permits are formally closed out when the work is complete
Maintain a permit register tracking all active, suspended, and closed permits
Record audit findings and follow up on non-compliances with the responsible persons
Use audit results to identify training needs for permit issuers and acceptors
Brief the site team on audit findings and any improvements required
Ensure expired permits are removed from display and replaced or reissued
Review the permit system procedures annually or after any permit-related incident

DON'T allow expired permits to remain in use — reissue or close them out
DON'T accept permits with missing signatures, incomplete conditions, or blank fields
DON'T skip cross-reference checks where multiple permits cover overlapping areas
DON'T leave permits in the site office — they must be displayed at the work point
DON'T treat permit audits as optional — they are essential for system integrity
DON'T ignore repeat audit findings — they indicate a systemic problem requiring action
DON'T allow unqualified persons to issue permits outside their scope of authority
DON'T close out permits without confirming the work area is safe and restored
DON'T rely on the permit alone — verify that the actual controls are in place on site
DON'T treat the permit system as bureaucracy — it exists to prevent fatal incidents

See also: Permit to Work Awareness | Permit Types and When Required

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