Pump Maintenance Tracker

The Pump Maintenance Tracker is an Excel-based maintenance planner designed for wastewater treatment works and pumping station operations. The pump register records each asset with area, asset tag, duty status (duty, standby, installed spare), manufacturer, model, commission date, criticality rating, pump type and cumulative runtime hours, providing a complete fleet overview.

A configurable task library defines maintenance activities with both calendar-based triggers (e.g. monthly greasing, quarterly belt checks) and runtime-based triggers (e.g. bearing replacement at 10,000 hours), and tasks are linked to specific pump types or individual assets. The printable weekly maintenance schedule generates a filterable view by area and week commencing date, so maintenance teams receive a clear, targeted work list each week.

The dashboard shows total pumps in the register, tasks due this week, due-now (overdue) counts and due-soon counts, giving maintenance managers an at-a-glance picture of workload and compliance. The template is designed for maintenance supervisors, process engineers and asset managers on operational wastewater sites and during commissioning phases.