QMS/General/TBT-QMS-018
Material Traceability and Certification
Quality & Inspection › General › Material Traceability and Certification
Toolbox Talk
Material Traceability and Certification
Material traceability ensures that every construction material incorporated into the permanent works can be traced back to its source, test certificates, and approval records. Without traceability, defective or non-compliant materials may be built into the structure undetected. This talk explains why material traceability matters, the documentation required, and the role every operative plays in maintaining it.
Key Hazards
Defective materials built into the permanent works causing structural failure
Non-compliant products used on site due to missing or unchecked certificates
Materials mixed up or swapped between deliveries without proper identification
Inability to trace and replace faulty materials discovered after installation
Control Measures
- Check that every material delivery is accompanied by the correct test certificates and mill certificates.
- Verify material markings, batch numbers, and heat numbers match the accompanying documentation.
- Store materials in designated areas with clear labelling to prevent mixing of different grades or types.
- Record material receipt details in the material traceability register including date, supplier, and certificate numbers.
- Reject any material that arrives without the required documentation and notify the site quality manager.
- Ensure reinforcement bar tags, steel section markings, and pipe stamps are preserved during handling.
- Cross-reference installed materials against the traceability register before covering or concealing them.
- Retain all material certificates and delivery records in the project quality file for handover.
- Brief operatives on the importance of preserving material identification markings during installation.
Remember
- Every material delivery must arrive with the correct test certificates and documentation
- Material markings and batch numbers must be checked against the delivery documentation on receipt
- Reject any material that arrives without the required certificates and notify the quality manager
- Record all material receipt details in the traceability register including supplier and certificate numbers
- Preserve material identification markings such as bar tags and section stamps during handling
- Retain all certificates and delivery records in the project quality file for final handover
Applicable Legislation: CDM Regulations 2015 · BS EN 1090-2 (Execution of Steel Structures) · BS 8500 (Concrete Specification) · Health and Safety at Work etc. Act 1974
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