Construction Mileage Tracker

The Construction Mileage Tracker is an Excel-based daily mileage and expense recording tool designed for construction professionals who travel between sites, offices and suppliers. Each journey is logged with date, origin, destination, purpose and mileage — entered either via odometer readings or manual distance entry — and the system automatically applies the correct HMRC approved mileage rate, switching from the higher rate to the lower rate once the 10,000-mile annual threshold is crossed.

Reimbursement percentages are configurable to match your employer's policy, whether that is 100% of the HMRC rate or a reduced company rate. The tracker is aligned to the UK tax year (6 April to 5 April) so annual totals, thresholds and summaries all roll over at the correct point for self-assessment and expenses claims.

The filterable dashboard provides weekly, monthly and annual views showing total miles driven, total claim value, amounts already reimbursed and amounts still owed. The template is designed for site managers, engineers, quantity surveyors and subcontractors who need accurate, auditable mileage records for employer reimbursement or HMRC tax relief claims.