PIC Competence Assessment

The PIC Competence Assessment template is a structured Excel-based framework for evaluating and managing workforce competence in construction and civil engineering environments. It is built around the principle that competence is more than just holding a qualification card £€” it encompasses knowledge, skills, experience, and behaviours. The template provides a comprehensive set of competence criteria for Person in Charge (PIC) roles, covering technical knowledge, safety awareness, leadership capability, communication skills, and task-specific proficiencies that can be customised to match your organisation's competence standards or client requirements.

The skills matrix provides a visual, colour-coded overview of competence levels across your entire team. For each individual, assessors rate competence against defined criteria using a structured scale (not yet competent, developing, competent, expert), and the matrix automatically highlights gaps where additional training, mentoring, or supervised experience is needed. Gap analysis reports identify the most critical skill shortages across the team and recommend targeted development actions. Training records capture every course, qualification, and certification held by each team member, with automatic expiry tracking that flags items approaching or past their renewal date in amber and red respectively.

Role-specific mapping links competence requirements to defined roles £€” site supervisor, section engineer, lifting coordinator, temporary works coordinator, and so on £€” so you can instantly see whether each person meets the requirements for their assigned role. Development planning sheets provide a structured format for recording agreed development objectives, timelines, and review dates for individuals who need to close competence gaps. The template also generates printable competence assessment certificates that record the outcome of each assessment with assessor details, date, and next review date £€” ideal for audit evidence and personal development portfolios.